Department of Management Services

New Employee On-Boarding Checklist

Activity When
Participate in your agency's new employee orientation Coordinate with your agency
Meet your team; get settled in Coordinate with your agency
Learn what is expected of you Week 1
Choose your benefits:
  1. Health and Life
  2. Retirement
  3. Deferred compensation plan (pre-tax savings)
  1. Within 60 days of hire
  2. By end of 8th month after hire month
  3. Any time after you start working for the state
Get ready, set, and explore! Ongoing


Participate in Your Agency's New Employee Orientation

During your agency's new employee orientation, you may:

  • Complete administrative tasks (for example, receive your ID badge, complete your employment verification (I-9) form, etc.).
  • Get an overview of your department's structure and priorities.
  • Learn about your work hours, breaks, paydays and how time reporting works.
  • Walk through your agency's Intranet site.
  • Log on to People First and learn how to update and/or verify your personal information and set up direct deposit.
  • Review your benefits information and how to enroll on People First.


Meet Your Team; Get Settled In

You'll meet your supervisor who will:

  • Help you get settled in your new workspace and learn your way around.
  • Introduce you to team members within your department and key individuals in other departments.
  • Help you get started with using your e-mail by giving you your user ID, e-mail address and instructions.
  • Review information about your division like office locations, bureaus and safety.
  • Let you know when staff meetings take place.
  • Share other department policies/procedures.


Learn What's Expected of You

Within your first week, your supervisor will meet with you one-on-one to discuss:

  • Your job description, roles and responsibilities.
  • An organization chart and functions of your division, bureau and section.
  • Quality standards and measurements.
  • Job-specific training.


Choose Your Benefits

The state offers health and retirement benefit options to you. You can choose:

Benefits What You Can Expect What You Need to Do
Health Benefits
Include medical, dental, vision, reimbursement accounts, life insurance and other supplemental benefits
  • Generally, all full-time and part-time salaried employees are eligible to enroll within 60 days of their hire date.
  • If you miss the deadline, you'll have to wait until the annual open enrollment period to enroll in benefits.
  • Learn more about your benefit options at myHealth
  • Use People First to choose and enroll in your benefits
Retirement benefits
- Include your choice of the FRS Pension Plan or FRS Investment Plan
  • You will receive a Retirement Choice Kit at home about 60 days after you are hired, and have until the end of the eight month following your month of hire to choose between the FRS Pension Plan or the FRS Investment Plan.
  • If you do not make an active election by the end of the election period, there will be a default membership. If you are a member in all classes other than the Special Risk Class you will default to the FRS Investment Plan. If you are a member in the Special Risk Class you will default to the FRS Pension Plan. This is an important choice - one you make at the start of your state career and have only one opportunity to change later in your active FRS career.
  • Get an overview of your retirement planning options at myMoney.
  • Use the New Hire Road Map to learn details about each plan.
  • Use myFRS to enroll in either the FRS Pension Plan or FRS Investment plan.
Deferred compensation plan
  • All eligible employees may enroll at any time.
  • All representatives are licensed to enroll state employees in the plan, and can discuss their investment products in detail.
  • Go to the Deferred Compensation Plan Web site for more details.
  • Call or visit the Web site(s) of the investment provider(s) that you have chosen. Download an enrollment package or call them for help with any questions that you may have